A downloadable excursions policy template for Victorian government schools is available on the department’s School Policy Templates Portal – Camps and Excursions (including local excursions) External Link
(staff login required). Schools can modify the template to suit their local circumstances.
From 15 December 2022 onwards, school staff with primary responsibility for organising a school camp and/or water-based activity must have completed the mandatory excursions e-learning module. These staff are encouraged to complete the module annually. Staff responsible for organising excursions of any other type are also encouraged to complete the module. The module is located in eduPay External Link
The forms below have been developed by the department to ensure that schools’ legal obligations with regard to the duty of care towards students are met.
Schools are not required to use these exact forms if they have other communication methods for seeking consent and collecting information for excursions. However, schools should ensure that they do not make substantive modifications to the key information, or remove questions contained in these forms, without seeking advice from the department’s Legal Division.
Schools are also reminded that privacy legislation covers the collection of personal information by schools. Further information about the collection of personal information may be found at Privacy and Information Sharing .
These documents have been developed to assist in the planning of excursions
– risk register template mandatory for all day, overnight, adventure activities, interstate, overseas excursions or travel by air or water. This includes examples and a template for the emergency management plan. A blank version of this template is also available for use – blank excursion risk register and emergency management plan template (DOCX External Link
Schools may use the below risk registers, developed for specific activities. School must tailor these risk registers to the individual circumstances of their activity and participating group. For guidance on specific activities, see the Guidance tab.